KBART Frequently Asked Questions
General Questions
What is KBART?
KBART, which stands for “Knowledge Bases and Related Tools,” is a NISO Recommended Practice for the communication of electronic resource title list and coverage data from content providers to knowledge base (KB) suppliers. KBART specifies file format, delivery mechanisms, and fields to include, and it applies to both serials and monographs.
Before KBART, there existed no standard way to communicate holdings information between different types of organizations, and no common understanding of what data was necessary for link resolver. The KBART format satisfies the needs of the entire downstream supply chain from full text aggregators and knowledge base suppliers to consortia and individual libraries. In addition to broadening access to publisher content, the universally-accepted KBART metadata structure saves publisher time and improves customer relations by providing a standardized way to exchange and update product availability details across the supply chain.
KBART is a widely adopted practice. Browse the KBART Registry to see which organizations are producing and making available KBART now.
What is a knowledge base?
A knowledge base (KB) is a database that contains information about electronic resources such as title lists, coverage dates, inbound linking syntax, etc. Knowledge bases typically organize resources into collections based on publishers or distributors, time periods, and content types (for example, Oxford University Press books 2019 as one collection). KBART is the standard mechanism for publishers and other content providers to share their collections with knowledge bases. Knowledge bases are foundational infrastructure for many academic and research libraries, and most institutions have a KB subscription, customized for their own local collections.
Why is KBART important?
Knowledge bases are used to provide data for OpenURL link resolvers and to populate library discovery systems with an institution’s e-resource holdings data. Many libraries also use knowledge base data in library catalogs, for e-journal title lists, in electronic resource management systems (ERMs), and in other tools. If a knowledge base contains inaccurate information or is not updated regularly, these discovery and management tools will fail. By providing a recommended practice for communicating information from content providers to knowledge base suppliers, KBART helps ensure the integrity and functionality of knowledge bases.
Questions that a content provider might ask
Why should content providers work with knowledge bases?
Knowledge bases are at the heart of modern library tools and systems for e-resources. Quality KB data delivered following the KBART Recommended Practice makes it more likely that users will connect with your content through OpenURL, discover your content through the library's catalog, browse your titles using journal and book portals or A-Z lists, and find your content through discovery services. Using KBART, one format is all you need for KB feeds and librarian title list information.
How does a content provider’s KBART data work in knowledge bases?
Knowledge base suppliers obtain KBART data from the content provider directly, preferably through a publicly-accessible web page, and KB suppliers and content providers communicate with each other regarding the details of the provider’s content and any known issues. Knowledge base suppliers ingest the data into their KBs, and libraries then select the packages and titles that they have access to. These library-specific selections provide the holdings data needed to support products for linking and discovery. These tools help get library users to the content provider’s platform, using whatever authentication methods (IP, Shibboleth/Athens, username/password, etc.) the content provider has for that library to ensure legitimate access. KBART makes it easier for libraries and users to discover and engage with a provider’s content.
As a content provider, how can I get started using KBART?
See our KBART For Content Providers page, which includes all of the information that you need to start developing KBART lists, including templates, a KBART Style Guide with additional details and examples of the Recommended Practice, and information about getting additional help, advice, or feedback with your data and files.
Questions that a librarian might ask
How can libraries contribute to the KBART effort?
While content providers bear the primary responsibility for creating and disseminating KBART files, librarians are the ones who benefit from accurate, high-quality metadata in their knowledge bases. Librarians can encourage publishers to endorse the KBART standard, report knowledge base errors to knowledge base suppliers and publishers, and in some cases request KBART-compliant files for use within their systems. Check the KBART Registry to see if a specific vendor follows the KBART Recommended Practice.
Does KBART have any specific uses for librarians?
Librarians primarily interact with KBART-compliant files as users of knowledge bases, but over time, many libraries have begun using KBART to create files for custom local and consortial packages and load them into their local knowledge bases. Many librarians also find KBART title list files useful for understanding a content provider’s offerings or determining the contents of a standard package they have purchased. It is increasingly an expectation that content providers will share their collections title lists as KBART on their public website.