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Draft Agenda
Bibliographic Roadmap Meeting

Baltimore, MD USA
April 15-16, 2013

NISO will host a two-day “unconference” to brainstorm and explore topics that will be a core component of the overall roadmap that NISO is working with the library, higher education, and non-profit networked information community to formulate. The goal of this meeting is to engage participants in an open conversation about the future of our collective bibliographic exchange ecosystem.

The expected outcomes of this meeting will be:

  1. Identify and prioritize topics for further exploration
  2. Identify gaps in our collective understanding of the future
  3. Provide a forum for sharing data exchange efforts and in turn, expose them to a broader international community
  4. Organize next steps to advance understanding of these issues

Because this is an unconference, the exact timing and priorities will be set by attendees. This is a guide of the two days’ activities.

We will try to engage virtual participants as much as possible during the meeting via WebEx or Google Hangout, as well as provide a video stream of as much of the in-person discussions and presentations as is feasible.

 

Day 1 – Monday, April 15
10:00 Welcome

Round the Room Introductions
10:30  Background and what we hope to achieve

Todd Carpenter
11:00 Brainstorming: Identification of topics for discussion

Participation of all attendees including virtual attendees
Exercise to include noting topics of interest from attendees and posting problems/issues/gaps/challenges/themes on post-it notes followed by collective grouping and prioritizing of themes. Initial themes will be surfaced in the discussion paper shared with the group prior to the event.
12:00 Creation of first round of discussion groups based on prioritized brainstorming themes
12:15 Lunch

Tables organized by discussion groups
13:00 Breakout of first round of discussion groups

The groups will have an open discussion of their selected topic and how it plays into a future ecosystem. Depending on the topic, this could include identification of related projects, potential solutions, ongoing pilot projects and gaps in community activity related to the theme. Each group will come up with 3-6 action items related to the topic for prioritization later.
14:00 Reporting out of first round of discussion groups & all-attendee discussion of reports

Each group will report on its discussions, highlighting necessary actions, gaps, or areas where more information is needed.
14:45 Break
15:00 First Round of Lightning Talks on related projects

Speakers invited, but also in-advance signup and impromptu 6+/- projects of 5-10 minutes each.
16:00 Discussion of Lightning talk activities, implications
16:30 Second round of brainstorming to add new themes, discuss Day 1 outcomes, action items and suggestions

Prioritize topics for second round of discussion groups.
16:45 Summary discussion of Day 1 activities
Tweaks necessary for Day 2 agenda?
17:00 Day 1 adjournment
17:30 Reception/Happy Hour
18:30 Group dinners (Dutch)

NISO staff will assist in arranging these in advance.
 
Day 2 – Tuesday, April 16
8:00 Continental Breakfast
9:00 Meeting reconvenes, welcome back
9:15 Second round of Lightning Talks on related projects

Speakers invited, but also in-advance signup and impromptu 6+/- projects of 5-10 minutes each.
10:00 Discussion of Lightning talk activities, implications
10:15 Revisiting the second round of brainstorming topics
10:30 Break
10:45 Creation of second round of discussion groups based on prioritized brainstorming themes

Same process as Day 1.
11:00 Breakout of second round of discussion groups
12:00 Reporting out of second round of discussion groups and group discussion of results
12:30 Lunch
13:15 Gathering of and description of community engagement points/action items from Day 1 & 2 breakout discussions
13:30 Group prioritization exercise

Discussion of prioritization results.
14:00 Brainstorming: Identification of potential next steps and who should be engaged

The goal is to identify 3-5 work stream ideas for follow-up after the meeting. These work streams will meet a few times over the ensuing months to provide more detail and context to each of those themes? What exactly needs to be accomplished? Who should participate in them? Who are the key players? What additional research needs to be done? Can coordination be achieved?
15:30 Wrap up & reporting next steps
16:00 Meeting adjourns