NISO Two-Part Webinar: Managing an Open Access World
Part 2: Compliance with Funder Mandates
Wednesday, September 14, 2016
1:00 p.m. - 2:30 p.m. (Eastern Time)
Part 1 of this webinar, Open Access & Acquisitions, is being held on Wednesday, September 7.
- About the Webinar
- Agenda & Event Slides
- Event Q&A
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Agenda & Event Slides
Nettie Lagace, Associate Director, Programs, NISO
NIH Public Access Compliance Workflow, Tips and Complications:
Pamela Shaw, Biosciences & Bioinformatics Librarian, Galter Library, Northwestern University
Compliance with the NIH Public Access Policy is essential for NIH-funded investigators to ensure continued funding support. However, many principal investigators (PIs) are uncertain of the process for compliance. Investigators and their research administrators are confused by the differences between PubMed, PubMed Central (PMC) and the NIH Manuscript Submission platform (NIHMS). Librarians can help investigators with compliance--in fact, librarians are perfectly positioned to assist, because of our knowledge of publication databases,document identifiers and manuscript formats. Working with the university’s office for sponsored research is essential for librarians assisting with NIH compliance. Developing a systematic approach to address NIH compliance is helpful, but efforts to develop a fully automated compliance protocol are still out of reach. Our efforts to track compliance are complicated by the fact that the NIH’s own databases for tracking publication+grant linkages are not fully in agreement. This adds an extra burden of time to
reconcile the differences in compliance status across the NIH databases. Other complications arise from lack of access to the proper version of the author’s manuscript to deposit to NIHMS, loss of communication with authors who have left the institution, and slow response from PIs when attempting to address compliance. This presentation will address these issues and provide an example of one library’s experience with working at the forefront of the university’s NIH Public Access Policy compliance efforts.
Pamela Shaw is Biosciences & Bioinformatics Librarian at the Galter Health Sciences Library at the Feinberg School of Medicine at Northwestern University. Her primary role is supporting bioinformatics and data science initiatives at the medical school. She also is the NIH Public Access Compliance Reporter for all departments at Northwestern.
Creating a Culture of Compliance at Utah State University
Jeff Broadbent, Associate Vice President for Research and Associate Dean for Graduate Studies, Office of Research and Graduate Studies, Utah State University and Betty Rozum, Data Services Coordinator and Undergraduate Research Librarian, Utah State University;
Faced with the mandate to increase access to federally funded research, universities are now challenged with additional compliance issues. How will the university know now, or more problematically, several years from now should it be audited, if data resulting from a federally funded award was properly deposited? Would the university be able to locate it? Would it be able to verify that all data was deposited? Are records for this data available to university administrators? At Utah State University, The Office of Research and Graduate Studies and the University Libraries collaborated to develop a process to create permanent public records in the institutional repository to represent federal awards and submitted data. This process draws upon existing resources in order to be accomplished with existing staff. Our presentation will describe our partnership and our process.
Dr. Jeff Broadbent has been a faculty member at Utah State University since 1992. He currently serves a dual appointment as an Associate Vice President for Research and Associate Dean for Graduate Studies in the Research and Graduate Studies Office, and as a Professor of Food Microbiology in the Department of Nutrition, Dietetics, and Food Sciences, where he maintains an active research and graduate training program. His administrative responsibilities include oversight of the RGS Divisions for Sponsored Programs, Research Development, Research Integrity and Compliance, and other units.
Betty Rozum is the Data Services Coordinator and Undergraduate Research Librarian at Utah State University, a position she has held since its creation in July 2015. Her position is responsible for coordinating efforts within the USU Office of Research and Graduate Studies, USU Information Technology Office, and the Library to manage research data and publication deposits and help ensure compliance with federal mandates. Part of this role includes coordinating the campus wide data committee. Along with these tasks, Betty serves as the campus resource for data management, providing assistance and education about best practices. Prior to this position, Betty was the Associate Dean for Technical Services at Utah State University Libraries for 14 years.
Libraries and the NIH Public Access Policy for Publications: Helping researchers avoid compliance pitfalls
Sarah Young, Health Science and Policy Librarian, Cornell University
The NIH Public Access policy requires researchers to deposit publications resulting from NIH funding to PubMed Central within 12 months of publication. Failure to comply with this policy results in delays in funding or grant proposal processing. Libraries are taking the lead in providing guidance to both researchers and grant administrators in public access compliance. As more public access policies roll out from federal funding agencies, we expect an increase in demand for such support. This presentation will briefly describe the NIH policy for publications, common pitfalls in compliance and one university library’s response to researcher needs for support.
Sarah Young was the Health Sciences Librarian at Cornell University’s Albert R. Mann Library from 2012 to August 2016. She served as the liaison to the Division of Nutritional Sciences, and the departments of Human Development and Policy Analysis and Management. She provided reference, instruction and research support for students and researchers and holds advanced degrees in biology and international development, and an MLIS from the University of Pittsburgh. Sarah provides guidance to researchers, administrators and faculty on compliance with the NIH public access policy for publications and has been involved in monitoring emerging policies related to the OSTP public access mandate. In November, Sarah will be joining the staff of Carnegie Mellon University Libraries.
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Registration closes on Wednesday, September 14, 2016 at 12:00 p.m. (ET)
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