NISO Z39.7-201X, Information Services and Use: Metrics & statistics for libraries and information providers - Data Dictionary
Draft for Trial Use. A proposed revision to the 2004 edition of the standard.
4 Collections
Documents held locally and remote resources for which permanent or temporary access rights have been acquired.
The library collection consists of all documents provided by a library for its users. Collections comprise documents held locally and remote resources for which permanent or temporary access rights have been acquired. Notes: Access rights may be acquired by the library itself, by a consortium and/or through external funding. Acquisition is to be understood as deliberately selecting a document, securing access rights and including it in the OPAC or other databases of the library. Interlibrary lending and document delivery are excluded. Does not include links to Internet resources for which the library has not secured access rights by legal agreements (e. g. legal deposit right), license or other contractual and/or co-operative agreement. Free Internet resources that have been catalogued by the library in its OPAC or a database should be counted separately (see ISO 2789 6.2.14).
The following terms apply to all categories within Collections and, to reduce duplication of term identification within categories and subcategories, precede specific categories of collections.
Access Rights
Rights for reaching or using the library collection. For the electronic collection, this implies that the library has secured permanent or temporary access for its users by law, license or other contractual and/or co-operative agreement.
Addition (Acquisitions)
Document or item added to a collection during the reporting period. Additions may be obtained, for example, by purchase, licensing, legal deposit, donation, or exchange. Added physical units or added titles are units or titles that have been cataloged according to Anglo-American Cataloguing Rules or for which other inventory records have been made
available to users (e.g., minimal or provisional catalog records, accession records, or records in a database file).
Document
Recorded information or material object which can be treated as a unit in a documentation process [ISO/FDIS 5127]. Documents may differ in their physical form and characteristics.
Holdings
Number of documents of a certain type (e.g. books and serials, microforms, electronic serials) held locally or in remote resources for which access rights have been acquired, at least for a certain period of time. To be measured at the end of the reporting period. Note: Referred to as "stock" in ISO 2798.
Physical Unit
An individual item of library materials. A physically coherent document unit, inclusive of any protective devices, freely movable against other document units. Note 1: Coherence may be achieved, for example, by binding or encasement. Note 2: For printed documents, the term "volume" is used for the physical unit (see also volume). Examples of physical units are: a volume (books or serials); a linear foot (manuscripts and archives); a reel, sheet, or card (microforms); a sheet or bound atlas (cartographic materials); a film, slide, photograph, or picture (graphic materials); a disk, cassette, cartridge, or reel (sound recordings, motion pictures, and video recordings); and disks, tapes, or cartridges (computer files).
Title
The designation of a separate bibliographic whole, whether issued in one or several volumes, reels, discs, slides, or other parts. Titles are defined according to the
Anglo-American Cataloging Rules. A book or serial title may be distinguished from other such titles by its unique International Standard Book Number (ISBN) or International Standard Serial Number (ISSN). This definition applies equally to print, audiovisual, and other library materials. For unpublished works, the term is used to designate a manuscript collection or an archival record series. Two subscriptions to
Science magazine, for example, are counted as one title. When vertical file materials are counted, a file folder is considered a title.
Volume
A single physical unit of any printed, typewritten, handwritten, mimeographed, or processed work, distinguished from other units by a separate binding, encasement,
portfolio, or other clear distinction, which has been cataloged, classified, and made ready for use, and which is typically the unit used to charge circulation transactions. Either a serial volume is bound, or it comprises the serial issues that would be bound together if the library bound all serials.
Withdrawal
Document or item withdrawn from a collection during the reporting period. Withdrawals may be effected, for example, by discarding, transferring, or in the case of electronic resources by deletion from files or canceling licenses.
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: yes
4.1 Archives and Manuscripts
Archives
The non-current records of an organization or institution preserved because of their continuing value.
Manuscripts
Works written by hand or typed, including books, dissertations, letters, speeches, music, legal papers, and printed forms completed by hand.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.1.1 Linear Feet Added
See www.itsmarc.com/crs/grph0200.htm for definition of linear feet.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.1.2 Linear Feet Held
See www.itsmarc.com/crs/grph0200.htm for definition of linear feet.
See Section 4.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.1.3 Cubic Feet
A unit of measure for library buildings.
See www.itsmarc.com/crs/grph0201.htm for definition of cubic feet.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: no
4.2 Audio-Visual Materials
Materials that are displayed by visual projection or magnification, or through sound reproduction, or both, including sound recordings, motion pictures and video recordings, and graphic materials. Also included in this category are special visual materials such as three-dimensional artifacts and realia, and web-based audio-visual resources. Document in which sound and/or pictures are prominent, and which requires the use of special equipment to be seen and/or heard [ISO 5127-11]. Note 1: This includes audio documents such as records, tapes, cassettes, audio compact discs, files of digital audio recordings; visual documents such as slides, transparencies, and combined audio-visual documents such as motion pictures, video recordings, etc. Microforms are excluded.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.2.1 Audio-Visual Materials Additions--Physical Units
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.2.2 Audio-Visual Materials Additions--Titles
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.2.3 Audio-Visual Materials Holdings--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.2.4 Audio-Visual Materials Holdings--Titles
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.3 Books and Serials (print materials)
Book
A non-serial printed publication of any length bound in hard or soft covers or in loose-leaf format. Also called monograph. Includes sheet music and Braille.
Print Materials
Materials consisting primarily of words and usually produced by making an impression with ink on paper. Included in this definition are materials that do not require magnification (books, journals, pamphlets, and printed sheets including music and two-dimensional cartographic materials), as well as printed materials that require magnification (microforms). This also includes Braille materials.
Serial
A publication in any medium issued in successive parts bearing numerical or chronological designations and intended to be continued indefinitely. This definition includes periodicals, newspapers, and annuals (reports, yearbooks, etc.); the journals, memoirs, proceedings, transactions, etc. of societies; and numbered monographic series.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.3.1 Books and Serials Additions--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.3.2 Books and Serials Additions--Titles
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.3.3 Books and Serials Holdings--Titles
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.3.4 Books and Serials Holdings--Volumes
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.3.5 Newspapers
Serials which contain news on current events of special or general interest, the individual parts of which are listed chronologically or numerically and appear usually at least once a week.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.4 Cartographic Materials
Materials representing in whole or in part the earth or any celestial body at any scale (e.g., maps and charts).
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.4.1 Cartographic Materials Additions--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.4.2 Cartographic Materials Holdings--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.5 Current Serials Received Emetrics
Documents in print or in non-print form, issued in successive parts, usually having numerical or chronological designations, and intended to be continued indefinitely, whatever its periodicity. Note 1: Serials published in electronic form only or in both electronic and other format. Note 2: Comprises serials held locally and remote resources for which access rights have been acquired, at least for a certain period of time. Note 3: Include duplicate subscriptions.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.5.1 Current Subscriptions Emetrics
Subscriptions refer to the arrangements by which, in return for a sum paid in advance, periodicals, newspapers, or other serials are provided for a specified number of issues. These include print/microfilm subscriptions, and electronic/digital subscriptions. Note: Include duplicate subscriptions.
- 4.5.1.1 Print/Microfilm Subscriptions
- 4.5.1.2 Electronic/Digital Subscriptions
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.5.2 Current Serial Titles Emetrics
See Section 4.
Serial title refers to the bibliographic entity represented regardless of the number of subscriptions to that entity in a given format.- 4.5.2.1 Print/Microform Serial Titles
- 4.5.2.1 Electronic/Digital Serial Titles
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.6 Government Documents
Publications in book, serial, or other form of library material that are published by a government agency, e.g., the publications of federal, state, local, and foreign governments and of intergovernmental organizations to which governments belong and appoint representatives, such as the United Nations, Organization of American States, and the Erie Basin Commission graphic materials.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.6.1 Government Documents Additions--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.6.2 Government Documents Holdings--Titles
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.7 Graphic Materials
Opaque (e.g., two-dimensional) art originals and reproductions, charts, photographs or materials intended to be projected or viewed without sound, e.g., filmstrips, transparencies, photographs, posters, pictures, radiographs, slides, and collections of such materials.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.7.1 Graphic Materials Additions--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.7.2 Graphic Materials Holdings--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.8 Microforms
Photographic reproductions of textual, tabular, or graphic material reduced in size so that they can be used only with magnification. The two main types of microforms are micro reproductions on transparent material, including roll microfilm, aperture cards, microfiche, and ultrafiche, and reproductions on opaque material.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.8.1 Microforms Additions--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.8.2 Microforms Holdings--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: yes
4.9 Other Materials
Non-electronic documents or items other than books; serials; manuscripts; printed music documents; microforms; cartographic, audio-visual or graphic documents; artifacts or patents separately specified in this standard. Note 1: This includes items such as dioramas and other three-dimensional documents, games, toys, etc. Documents in Braille are counted as print documents. Note 2: Multimedia documents. Documents combining different information media (text, graphics, photos, video, audio) in digital format. Multimedia documents are counted according to their main feature or purpose (e.g., as database, electronic serial or digital document). Note 3: Other Library Documents. Non-electronic documents or items other than books, serials, manuscripts, printed music documents, microforms, cartographic materials, audio-visual materials, or graphic documents, separately specified in this standard. This includes items such as dioramas and other three-dimensional documents, games, toys, etc. Documents in Braille are counted as print documents. Note 4: Patents. Government documents granting an inventor the sole right to use or license an invention together with associated documentation. Note 5: Printed Music Documents. Documents, the essential content of which is a representation of music, normally by means of notes. May be in sheet or codex form.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.9.1 Other Materials Additions--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.9.2 Other Materials Holdings--Physical Units
See Section 4
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.10 Other Materials--Electronic Emetrics
An electronic document or item. Includes eBooks, databases, Internet resources and other digital documents.
Electronic Collection
All resources in electronic form in the library collection. Note: The electronic collection includes databases, electronic serials, and digital documents. Free Internet resources which have been catalogued by the library in its OPAC or a database should be counted separately.
Access Rights
Rights for reaching or using the library collection. For the electronic collection, this implies that the library has secured permanent or temporary access for its users by law, license or other contractual and/or co-operative agreement.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: no
4.10.1 Compact Disc Read-Only Memory (CD-ROM) Emetrics
Computer based information storage and retrieval medium based on laser technology that contains data in text and/or multimedia formats. CD-ROMs are counted according to its contents as database, digital document, or electronic serial.
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: yes
4.10.2 Computer Files Emetrics
The number of pieces of computer-readable disks, tapes, CD-ROMs, and similar machine-readable files comprising data or programs that are locally held as part of the library's collections available to library clients. Examples are U.S. Census data tapes, sample research software, locally mounted databases, and reference tools on CD-ROM, tape or disk. Note: Does not include bibliographic records used to manage the collection (i.e., the library's own catalog in machine-readable form), library system software, and microcomputer software used only by the library staff.
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: yes
4.10.3 Databases Emetrics
Collection of electronically stored data or unit records (facts, bibliographic data, and texts) with a common user interface and software for the retrieval and manipulation of the data. Note 1: The data or records are usually collected with a particular intent and are related to a defined topic. Note 2: A database may be issued on CD-ROM, diskette, or other direct access method, or as a computer file accessed via dial-up methods or via the Internet. Note 3: When access to more than one licensed database is effected through the same interface, each database should be counted separately.
- 4.10.3.1 Abstract and Indexing Databases
Collection of bibliographic references analyzing and presenting on a continuous basis periodical and/or other titles that usually relate to a common discipline or geographic area. This includes electronic reference and indexing tools which, if existed in print form, would be counted as periodicals. The content of abstract and indexing databases consists predominately of bibliographic references without associated full text articles, although both may be represented in the database. - 4.10.3.2 Aggregated Full Text Databases
Collection of both bibliographic references and full text articles from periodical and/or other titles presented on a continuous basis that may relate to a common discipline or may provide multi-disciplinary coverage. This includes electronic reference and indexing tools which, if existed in print form, would be counted as periodicals. The content of aggregated full text databases consists predominately of full text articles rather than bibliographic references without associated full text, although both may be represented in the database.
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: no
4.10.4 Digital Documents Emetrics
Information unit with a defined content that has been digitized by the library or acquired in digital form as part of the library collection. This includes eBooks, electronic patents, networked audiovisual documents and other digital documents, e.g. reports, cartographic and music documents, pre-prints etc. Databases and electronic serials are excluded.
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: yes
4.10.5 eBooks Emetrics
Digital documents, licensed or not, where searchable text is prevalent, and which can be seen in analogy to a print book (monograph). The use of eBooks is in many cases dependent on a dedicated device and/or a special reader or viewing software. Note 1: eBooks can be lent to users either on portable devices (eBook readers) or by transmitting the contents to the user's PC for a limited time period. Note 2: Doctoral dissertations in electronic format are included.
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: yes
4.10.6 Electronic Serials Emetrics
Serials published in electronic form only or in both electronic and other format. Note 1: Comprises serials held locally and remote resources for which access rights have been acquired, at least for a certain period of time and for which the institution has access rights. Note 2: Current Serials Received.(4.5) works in conjunction with this definition.
Source: library
Applicability: international, local, national, state
Library Type: academic, public, school, special, state
Aggregate: yes
4.10.7 Free Internet Resources Emetrics
The number of links to unique free Internet resources (web sites, digital documents, databases, electronic journals, etc.) which have been catalogued by the library in its OPAC or a database.
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: no
4.10.8 Other Digital Documents Emetrics
Digital documents other than an eBook, networked audio-visual document or electronic patent, e.g. report, pre-print, cartographic or music documents, exhibits, etc., in electronic format.
Source: library
Applicability: international, local, national, state
Library Type: academic, cooperative, network, public, school, special, state
Aggregate: no